Electronic Data Storage Best Practices

Paper is relatively easy to understand electronic data however is not so simple.

Electronic data storage best practices.

First you must figure out where the documents will be stored so they are easily located if necessary. 3 copies of your data on. My laptop is barely over a year old and already i ve accumulated thousands of files. Setting a clear policy for electronic records management is critical for day to day operations as well as being in compliance with record keeping laws.

October 23 by contel bradford. Storage decisions include planning to support the search and retrieval of paper electronic and email documents. Beware though to think of cloud storage as. Calm the file frenzy.

So if the document is a letter to a customer reminding him that payment is overdue call it something like overdue 20180115. 1 copy should be offsite. The goal when naming files is to be able to tell what the file is about without having to open it and look. Having 1 copy offsite protects your data from local risks like theft lab fires flooding or natural disasters.

Best practices for corporate data retention. With all the wonders of technology there still doesn t seem to be a perfect substitute for doing business in paper and writing. Here is an overview of best practices on managing physical files and documents. A common best practice for backing up and storing your data is the 3 2 1 rule which says you should keep.

Determine document storage method. Give electronic files logical specific names and include dates in file names if possible. 7 best practices of file management and archiving.